Free tool
Small business admin time calculator
Most founders underestimate admin drag. Enter your weekly workload and see hours lost, annual cost, and how you compare to typical small business benchmarks.
FAQ
How much time do small business owners spend on admin?
Surveys commonly find 16+ hours per week on administrative tasks—roughly two full workdays—before counting opportunity cost from delayed follow-ups or collections. Use the calculator above with your own inputs for a personalized estimate.
What counts as admin time for this calculator?
Email triage, client follow-ups, scheduling, invoicing and collections, data entry between tools, and other recurring ops busywork—not revenue-generating client delivery.
How is recoverable time estimated?
We apply a 55% automatable share to routine admin workflows—follow-ups, reminders, and templated communication—based on typical SMB automation patterns. Your results will vary by stack and discipline.
Want cited benchmarks?
See our admin and follow-up statistics pages with linked sources.